We are introducing a new feature – Reject PO Option – to simplify and streamline the handling of incomplete purchase orders (POs) between restaurants and kitchens.

Background

In the current flow, when a restaurant raises a PO (for example, 10 kg of potatoes) to the kitchen:

1. The kitchen may transfer the order in parts (e.g., 5 kg first, then 3 kg later).

2. The remaining balance (2 kg) stays marked as pending.

3. If the kitchen cannot supply the pending quantity due to unavailability, shortage, or other reasons, the PO remains open and incomplete.

This often caused confusion in order tracking since there was no direct way to close the PO without transferring the full quantity.or mark as po as completed at sales level or at purchase level, but this process is not fully user-friendly.

What’s New: Reject PO Option

With this release, kitchens can now reject pending quantities of a PO instead of leaving them open.

How it works:

• The kitchen user selects the pending quantity from the PO (e.g., 2 kg of potatoes).

• Clicks on the new Reject PO option and saves.

• Once rejected:

  • The order will be clearly visible in the Sales/Transfer Listing with a Rejected status.

  • At the restaurant level, the PO will automatically be treated as Completed/Processed, even if not 100% fulfilled.
    

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Key Benefits

• Closes incomplete POs, ensuring no orders remain in pending status indefinitely.

• Provides clear visibility of rejected quantities directly in listings.

• Gives kitchens operational flexibility to manage shortages transparently without manual follow-up.

• Improves reporting accuracy by ensuring restaurant records reflect completed orders, while rejected quantities are properly documented.

Example Scenario

• A restaurant raises a PO for 10 kg of potatoes.

• The kitchen transfers 5 kg, then another 3 kg.

• 2 kg remains pending, but the kitchen cannot supply.

• The kitchen selects 2 kg → Reject PO → Save.

• Outcome:

  • The restaurant sees the PO as Processed.

  • The kitchen’s listing shows the PO with 2 kg rejected.
    

Reporting Update

The rejected quantity is now also reflected in reports for better tracking.

• In the Purchase Order Received Report, rejected quantities are shown clearly.

• When exporting the Export Detail Report, a new column displays the Remaining or Rejected Quantity for each PO.
  

• Status save-->remaining qty,status rejected-->rejected qty,other status-->Remaining or Rejected Quantity